What We Collect
- Account Information: name, email address, billing and profile details.
- Tender Documents and Uploaded Files: documents, forms, and related content uploaded to the Service for review or screening.
- Usage Data: pages visited, actions taken, browser/device details, and basic analytics.
- Payment Information: payment details are processed securely by third-party payment providers such as Paystack. We do not store your full card details.
How We Use Data
We use your data to:
- Provide, maintain, and improve TenderScout
- Authenticate your account and manage subscriptions
- Process uploaded tender documents to generate screening summaries, extracted requirements, fit and risk signals, and qualification insights
- Support product functionality, troubleshooting, and security
- Communicate with you about billing, support, service updates, or important changes
How Tender Documents Are Processed
Tender documents and related uploaded content are processed only as needed to operate the Service, including generating summaries, extracting key details, supporting first-pass qualification workflows, and improving the reliability of document handling within the platform.
Users remain responsible for reviewing outputs and applying their own judgement when making bid / no-bid decisions or acting on platform-generated information.
Data Sharing
We do not sell your personal data. We may share limited information only when necessary with:
- Infrastructure and hosting providers used to run the Service
- Payment providers for subscription billing and transaction processing
- Analytics or monitoring tools used to understand reliability and usage
- Legal authorities where required by law or to protect the Company’s rights
Data Retention
We retain data only for as long as reasonably necessary to provide the Service, comply with legal obligations, resolve disputes, and enforce agreements. When data is no longer needed, we aim to delete or anonymize it.
Security
We take reasonable technical and organizational steps to protect your information, but no online service can guarantee absolute security.
Your Rights
Depending on applicable law, you may have the right to request access to, correction of, or deletion of your data.
Third-Party Services
TenderScout may rely on third-party tools or integrations to operate parts of the Service. Their use of data is governed by their own terms and privacy practices.
Children’s Privacy
The Service is not intended for children under 18.
Changes
This Privacy Policy may be updated from time to time. When updated, the date above will be revised.
Contact
For privacy-related questions or requests, email support@bidsstack.com.